Synced reminders will show on Business, Pro, and Enterprise plans. Automated reminders will show on Enterprise plans only, where the Automations feature is available and turned on for any one occasion.
Unlike reminders that you add manually to your calendar, synced and automated reminders are automatically added to your calendar using employee data uploaded to your plan manually by an Admin or via an HRIS integration. If you are listed as a manager of an employee, important occasions, including their work anniversary and birthday, will show on your calendar.
Note: Synced and automated reminders cannot be deleted from your calendar unless an admin deletes you as their manager from the Admin panel.
Purple list items are automated, meaning they will be automatically created on your behalf using the automations settings set by an Admin for that occasion. The date the board will be created based on those automation settings is listed to the right of the "Automated" tag. You can edit and invite contributors to the board as you normally would for automated boards that you manage.
Once the board or card is created, a button will appear that will say "Go to board" or "Go to card" respectively so that you can navigate to that Kudoboard from the Calendar page.
For work anniversaries, if an Admin has set specific intervals for boards to be automatically created (e.g. 1 year, 5 year, 10 year anniversary, etc.), the calendar list item will only show as automated when that anniversary year is upcoming. Any other anniversary year will show as synced so that you have the option to create it if you'd like. Tooltips will note what year boards will be automatically created via an automation.
Green list items are synced, meaning there isn't an automation set up for them, but they've been added to your calendar so that you can still be reminded of the occasion and create a Kudoboard if you choose.
If you create the board or card from the calendar list item or from an email reminder for that list item, the recipient and occasion information will auto-fill, it will be automatically associated with that calendar list item, and "+ Create" will update to "Go to board" or "Go to card," respectively.
How do I manage synced reminder email notifications?
If you are an Admin on a Business, Pro, or Enterprise plan, you can choose what the default email cadence should be for managers for synced reminders. On Business and Pro, we'll default this to "Both 1 week before and monthly digest" and on Enterprise we'll default to "None". Admins can update this at any time via the Settings tab of the Admin Panel.
If a manager has updated their desired email notifications for these reminders on their specific calendar page, updating this setting won't affect them. Their choice takes precedence over what an Admin sets as the default.
Note: Automated reminders do not have additional email reminders associated with them, as email notifications for these boards are already sent via the settings chosen for each automation type on the Automations page in the Admin Panel (New employee welcome, Birthday, Work Anniversary).
As a manager, you will have email notification options for both reminders you have manually added to your calendar and synced reminders. Adjust the "Reminders added by me" toggles to update email notifications for reminders you've added, and adjust the "Reminders added by admins" toggles to update email notifications for synced reminders (calendar list items automatically added to your calendar because you are listed as a manager in synced employee data).